Registry Clerk (Ref No: 3/1/1/1/2025/6)
Office: Minister: Land Reform and Rural Development
Location: Pretoria, Gauteng
Salary: R228 321 per annum (Level 05)

Requirements:
A Grade 12 Certificate is required.
Knowledge: Understanding of registry procedures and practices, data capturing, and computer operations. Familiarity with the legislative framework governing the Public Service, as well as document storage and retrieval processes.
Skills: Strong planning and organisational abilities, computer literacy, effective written and verbal communication, interpersonal skills, flexibility, and teamwork.

Key Responsibilities:

• Provide registry counter support by assisting clients and managing telephonic and in-person enquiries.
• Handle incoming and outgoing correspondence, including receiving, sorting, registering, and dispatching mail.
• Distribute notices and communications related to registry operations.
• Maintain an efficient filing and record management system, including opening and closing files according to the classification system.
• Manage filing, storage, tracing (manual and electronic), and document retrieval.
• Operate office equipment used for registry functions, including maintaining the franking machine register.
• Frank mail, record postage expenses, and perform regular spot checks to prevent misuse.
• Secure outgoing mail and coordinate its delivery to the Post Office.
• Manage the remittance register, recording and securely handling valuable articles.
• Deliver remittances to the Finance section and return incorrect ones via registered post.
• Maintain daily records of franked mail.
• Process files for archiving and disposal, including electronic scanning, sorting, packaging, and compiling archive lists for submission.
• Keep detailed records of all archived documents.

Enquiries:
Mr. S.F. Xaba – Tel: (012) 312 9395

Applications:
Submit applications by hand during office hours to:
600 Lilian Ngoyi Street (formerly Van der Walt Street), Berea Park, Pretoria, 0002
Or via email: P6@dlrrd.gov.za

Employment Equity Target:
Applications are invited from African, Coloured, Indian, and White males and females, as well as persons with disabilities.

Registry Clerk (Ref No: 3/1/1/1/2025/7)
Office: Deputy Minister: Land Reform and Rural Development
Location: Pretoria, Gauteng
Salary: R228 321 per annum (Level 05)

Requirements:
A Grade 12 Certificate is required.
Knowledge: Understanding of registry duties, procedures, and practices; ability to capture data and operate a computer. Sound knowledge of the legislative framework governing the Public Service, as well as document storage and retrieval procedures relevant to a registry environment.
Skills: Excellent planning and organisational abilities, computer literacy, strong verbal and written communication, interpersonal skills, adaptability, and teamwork.

Key Responsibilities:

• Provide counter services and attend to client enquiries in person or telephonically.
• Manage incoming and outgoing correspondence, including receiving, sorting, registering, and dispatching mail and files.
• Distribute registry-related notices and communications.
• Maintain an effective filing and record management system by opening, closing, and organising files in accordance with the approved classification system.
• File, store, trace (manually and electronically), and retrieve documents and files as required.
• Complete and maintain index cards for all files.
• Operate office machinery relevant to registry functions, including managing and updating the franking machine register.
• Frank mail, record postage details, and perform spot checks to ensure no personal items are included.
• Secure and prepare outgoing mail for collection and delivery to the Post Office.
• Maintain and update the remittance register, recording and safely handling all valuable articles.
• Deliver remittances to Finance, return incorrect ones via registered post, and record references in the register.
• Keep daily records of franked mail.
• Process and prepare documents for archiving or disposal, including scanning, sorting, packaging, and listing files for archival submission.
• Maintain comprehensive records of all archived materials.

Enquiries:
Mr. S.F. Xaba – Tel: (012) 312 9395

Applications:
Submit applications by hand during office hours to:
600 Lilian Ngoyi Street (formerly Van der Walt Street), Berea Park, Pretoria, 0002
Or via email: P7@dlrrd.gov.za

Employment Equity Targets:
Applications are encouraged from African, Coloured, Indian, and White males and females, as well as persons with disabilities.