Registry Clerk – Ref No: REFS/022742
Branch: Corporate Management – Human Resource Administration & Payroll Services
Salary: R228 321 per annum (plus benefits)
Location: Johannesburg

Requirements

• NQF Level 4 / Grade 12.
• No prior experience required.
• Knowledge of registry functions, record-keeping practices, data capturing, and basic computer operations.
• Understanding of the legislative framework governing the Public Service.
• Familiarity with storage and retrieval procedures relevant to the working environment.
• Skills: Computer literacy (MS Office), planning and organizing, strong verbal and written communication, and good interpersonal skills.
• Attributes: Decisive, quality-driven, innovative, team-oriented, customer-focused, adaptable, action-driven, and aware of diversity.

Duties

• Registry counter services: Receive, register, sort, and file documents systematically to ensure easy retrieval; assist internal and external clients with inquiries; submit WP1002 forms to the GEPF satellite office; and retrieve files for auditors within the required SLA.
• Correspondence handling: Manage incoming and outgoing correspondence, track and trace files, and transfer/collect files for officials across government departments.
• Filing and records management: Store files numerically, open and close files according to the approved classification system, and maintain efficient record-keeping practices.
• Archiving and disposal: Retrieve and prepare files for archiving/disposal in line with the National Archives Act; maintain accurate records of archived and transferred files.
• Reporting and document processing: Use computer systems, printers, and MS Word to compile monthly reports; make copies, scan, and digitize documents; and maintain updated records of all archived and transferred files.

How to apply

Manual applications must be delivered to:
Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown.

Online applications may be submitted at: jobs.gauteng.gov.za

Closing Date: 28 November 2025

Important Application Instructions

• Applications must be submitted on the new Z83 form (available at any Public Service Department or at www.dpsa.gov.za/documents).
• Only the following documents are required for both manual and online applications:
  • A fully completed and signed Z83 form (all sections A–D must be fully completed; page 2 must be signed).
  • An updated, comprehensive CV with detailed personal information, duties, experience, and references.
• Ensure the correct position title and reference number are indicated on the Z83 form.
• For Sections E, F, and G of the Z83, applicants may state “refer to CV” due to limited space.
  • However, the question in Part F regarding conditions preventing reappointment must be answered, and the declaration must be signed.
• Do not attach copies of qualifications at the application stage. Only shortlisted candidates will be required to submit certified copies of qualifications and supporting documents.
• Non–South African citizens or permanent residents with foreign qualifications must provide a SAQA evaluation report (only when shortlisted).
• Failure to provide the required information will result in the application being disqualified.
• Shortlisted candidates must attend interviews as scheduled by the Gauteng Department of e-Government.
• Appointment is subject to successful completion of employment checks, including:
  security clearance, vetting, qualification and citizenship verification, financial/asset checks, previous employment verification, and criminal record checks. Successful candidates must obtain a positive security clearance.
• Late applications and applications that do not meet the requirements will not be considered.
• Shortlisted applicants will complete a pre-entry practical assessment to determine suitability for the role.

For Senior Management Service (SMS) Applicants

• SMS applicants must complete the SMS Pre-Entry Programme offered by the National School of Government (NSG).
• No appointment will be made without proof of completing the pre-entry certificate.
• The course, Certificate for Entry into the SMS, is available on the NSG website: www.thensg.gov.za.
• Recommended candidates will also undergo the compulsory SMS competency assessment as required by the DPSA.

If you do not hear from the department within three months of the closing date, please consider your application unsuccessful.
The Department reserves the right not to fill the advertised post(s).