ADMINISTRATION CLERK (REF NO: 071125/06)
Branch: Infrastructure Management: Southern Operations
Directorate: Operations Southern
Salary: R228 321 per annum (Level 05)
Centre: Uitkeer

Requirements:

• A Senior Certificate (Grade 12).
• Knowledge and experience in clerical duties and administrative procedures.
• Basic understanding of financial operating systems (such as SAP).
• Knowledge of the legislative framework governing the Public Service.
• Basic problem-solving and analytical skills.
• Highly motivated, well-organised, and capable of managing time effectively.
• Strong interpersonal and communication skills for interaction across all departmental levels.
• Proficient in computer applications, including MS Word, Excel, Outlook, and PowerPoint.
• Demonstrates accountability, integrity, teamwork, flexibility, and client-oriented service delivery.

Key Responsibilities:

• Provide general administrative and clerical support to the Scheme Manager and officials within the Directorate.
• Maintain records of incoming and outgoing correspondence and registers.
• Handle and respond to enquiries in a timely manner.

Transport Administration:

• Manage vehicle accidents and inspections for both subsidised and departmental vehicles.
• Ensure proper reporting of all vehicle accidents, verify accident reports, and conduct investigations with appropriate documentation.
• Liaise with Service Providers and SAPS to obtain reference and case numbers.
• Process vehicle repair approvals and monthly rental documents for fleet vehicles.
• Oversee vehicle inspection programmes in line with departmental transport policies.
• Manage vehicle receipt and inspection from service providers.
• Administer long-term and short-term vehicle usage, including trip authorities and fuel card management.
• Collect and verify log sheets, trip authorities, and fuel slips; ensure accuracy of recorded data and supervisor sign-off.
• Prepare monthly transport reports detailing vehicle usage, fuel consumption, and compliance.
• Maintain an organised filing system for all transport-related documentation.

Financial Administration:

• Provide administrative support for financial activities within the Directorate, ensuring compliance with departmental procedures and recordkeeping standards.