Administrative Coordinator
🚧 Contractor Compliance & Admin Coordinator
Location: Mpumalanga
Job Type: Permanent | Work Level: Junior
Closing Date: 24 April 2025
Reference Number: FA-1159
🌟 Purpose of the Role
Are you detail-driven and passionate about compliance and SHEQ systems? This role exists to provide administrative and compliance support to site operations, ensuring all contractor documentation is captured, processed, and maintained via the HSEC Online compliance platform.
🔧 Key Responsibilities
Contractor Pack Administration
- Manage and maintain contractor compliance documentation
- Coordinate medical bookings and site inductions
- Schedule and track SOP training sessions
- Issue permits to work and employee access cards
- Perform audits, inspections, VFLs, and PTOs
- Ensure permit compliance and status upkeep
HSEC Online System Management
- Administer the electronic Contractors Pack to ensure 100% compliance
- Audit and approve contractor and sub-contractor documentation
- Manage sub-contractor accountability and host monthly on-site meetings
- Raise non-conformances and assist with Presidential Audits
- Upload valid data daily and report labor returns on the HSEC system
Collaboration
- Liaise with internal teams: Site Admin, Safety Officers, Process Managers
- Build strong relationships with external stakeholders, especially sub-contractors
📚 Qualifications & Experience
- Minimum: Grade 12
- Advantageous: Administrative Diploma
- Experience: 2–4 years in administration, preferably with HSEC Online exposure
💼 Skills & Attributes
- Strong computer proficiency
- Effective communicator & collaborative team player
- Assertive with high ethical standards
- Attention to detail with solid organizational abilities
- Must have a valid driver’s license and own transport
💰 Salary
Market-related (based on experience and qualifications)
If you’re organized, compliance-savvy, and ready to make a difference on-site, apply before 24 April 2025 and be part of a team that values safety, precision, and accountability.