Personal Assistant & Office Administrator – Job Post
Company: Virago Recruitment
Location: Johannesburg, Gauteng
Salary: R9 000 – R10 000 per month
Job Type: Permanent

Job Summary:
Virago Recruitment is seeking a highly organized and proactive Personal Assistant & Office Administrator to ensure smooth daily operations and provide administrative support to the Managing Director (MD). The ideal candidate will be a dependable, detail-oriented individual who enjoys creating order, solving problems, and maintaining an efficient office environment.

Key Responsibilities:

Office Administration:

• Oversee daily office operations, supplies, and maintenance.
• Manage stock levels, service providers, and ensure the office is ready for the day’s activities.
• Maintain and update the office manual and contact cards.

Diary & Travel Management:

• Coordinate and manage the MD’s diary, appointments, and travel arrangements.

Event Coordination:

• Assist with the planning and execution of annual events, meetings, and functions, including supplier coordination.

Security & Facilities:

• Manage office security systems, access control, and visitor arrangements.

Financial Support:

• Process and scan invoices, manage petty cash, and assist the bookkeeper with ad hoc financial tasks.

General Assistance:

• Serve as the go-to person for resolving issues—whether it’s a power outage, supply shortages, or last-minute requests.
• Perform errands, collect items, and assist with deliveries or client gifts as needed.

Domestic Staff Management:

• Supervise two domestic staff members and provide weekly task lists.
• Coordinate supply requirements with the MD.

Administrative Duties:

• Maintain and update the media representative contact list and business cards.
• Use your own vehicle for office errands, collections, and deliveries.
• Occasionally assist after hours during busy periods such as event preparation or project deadlines.

Key Attributes:

• Exceptionally organized and proactive
• Positive attitude with a strong sense of initiative
• Quick thinker and problem solver
• Tech-savvy with solid knowledge of Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills
• Reliable, professional, and able to work independently
• Friendly, front-facing demeanor

Requirements:

• 1–3 years of experience in office administration or as a PA
• Own vehicle and valid driver’s license (required for errands)
• Strong Excel skills (used for status reports and tracking)
• Familiarity with Facebook for occasional company posts
• Excellent command of English (written and spoken)
• Comfortable working in a fast-paced, professional setting

Salary: R9 000 – R10 000 per month
Location: Johannesburg, Gauteng (On-site)