Personal Assistant (Ref: HSET50001)
Employer: City of Ekurhuleni
Location: Ekurhuleni, Gauteng
Contract Type: Permanent
Salary Range: R371 208 – R509 256 per annum (basic salary, plus benefits)

Minimum Requirements

• Grade 12, Secretarial Diploma, or an equivalent qualification
• Proficiency in MS Office
• Strong knowledge of local government operations, administrative procedures, document management, meeting protocols, and office governance
• Advanced skills in report formatting, document compilation, and multitasking under pressure
• Excellent verbal and written communication, organisational, time management, and self-management skills
• At least 3 years’ experience in a similar role

Key Responsibilities

• Coordinate and facilitate activities between Council offices, departments, and structures on service delivery matters
• Perform administrative duties at the highest standard as agreed with management
• Resolve queries promptly, exercise discretion within guidelines, and escalate unresolved issues when necessary
• Plan and manage own work tasks efficiently
• Handle enquiries and complaints for the Head of Department by collecting, processing, and providing feedback on information
• Organise and coordinate meetings, workshops, venues, catering, audio-visual aids, and required documentation
• Oversee the smooth running of the Head of Department’s office, ensuring effective systems and administration
• Manage all incoming and outgoing correspondence in line with approved filing and registry procedures
• Prepare documents using MS Office applications, including drafting routine correspondence
• Adhere to policies, standards, and standard operating procedures
• Monitor own performance and seek feedback on agreed outputs
• Perform additional secretarial, clerical, or administrative duties as requested
• Promote a culture of strong relationships, ethical conduct, and excellent customer service

Additional Information

• Candidates who previously applied need not re-apply.
• Applicants may be required to provide proof of NQF level for their qualifications.
• If you do not receive feedback within six weeks of the closing date, please consider your application unsuccessful.
• The City of Ekurhuleni is committed to Employment Equity and reserves the right to appoint, not appoint, or make a lateral appointment.