Registry Clerk (Ref No: REFS/023312)
Registry Clerk (Ref No: REFS/023312)
Directorate: Human Resource Management
Centre: Medical Supplies Depot
Salary: R228 321 per annum, plus benefits
Requirements
- Grade 12 certificate.
- Exposure to Records Management and/or HR Management in public health (advantageous).
- Skills: Reading, confidentiality, self-discipline, planning, organising, communication (verbal & written), computer literacy, flexibility, and teamwork.
- Priority consideration will be given to EPWP participants or current/former MSD interns.
Competencies:
- Knowledge of registry functions, filing systems, and data capturing.
- Understanding of public service legislative frameworks.
- Familiarity with storage, retrieval, and disposal procedures.
- Ability to operate office and registry-related systems effectively.
Duties
- Receive, register, and file HR-related documents and correspondence.
- Maintain physical and electronic files in line with classification systems.
- Allocate file reference numbers and perform regular spot checks.
- Manage incoming/outgoing files, including franking machine operations.
- Process documents for archiving, disposal, and prepare files for storage.
- Retrieve and provide files for HR staff, audits, and investigations.
- Provide counter services and assist staff with registry-related requests.
- Ensure safe custody of all records and files.
- Assist with departmental audits and maintain audit trails.
- Perform administrative tasks, including data capturing and operating office equipment.
Enquiries
Mr V.M. Maiwashe – Tel: (011) 628-9119
Applications
- Apply strictly online via the E-Recruitment portal: http://jobs.gauteng.gov.za
- No hand-delivered, faxed, or emailed applications will be accepted.
- For online application support, email: healthjobqueries@gauteng.gov.za
Important Notes
- Applications must include a fully completed and signed new Z83 form (available at www.dpsa.gov.za/documents) and a detailed CV.
- Incomplete Z83 forms or missing CVs will result in disqualification.
- Applicants must indicate the reference number on their applications.
- Shortlisted candidates will be required to submit certified copies of qualifications and supporting documents (not older than 6 months) before the interview.
- Personnel Suitability Checks will be conducted (criminal, citizenship, qualification, reference, social media, financial checks).
- Foreign qualifications must be accompanied by a SAQA evaluation certificate (when shortlisted).
- The recommended candidate may undergo medical surveillance in line with the Occupational Health and Safety Act, 1993.
- Practical exercises/tests may be conducted during the recruitment process.
- The Gauteng Department of Health follows Employment Equity principles. People with disabilities, and candidates from designated groups, are encouraged to apply.
- No payment is required to apply.
- The Department reserves the right not to fill the post.
Closing Date: 30 September 2025