SECRETARY (X17 POSTS)

Salary: R228 321 – R268 950 per annum (Level 05)

Centres:

• Defence Works Formation, Eco-Origin Office Park, Centurion — Ref No: LOGDIV/01/40/25/A17 (X2 Posts)
• DOD Logistics Support Formation, TEK Base, Lyttleton — Ref No: LOGDIV/01/40/25/B18 (X2 Posts)
• DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban — Ref No: LOGDIV/01/40/25/C19
• DOD Main Ordnance Sub Depot Wallmannsthal — Ref No: LOGDIV/01/40/25/D20
• Logistics Division, Pretoria — Ref No: LOGDIV/01/40/25/E21 (X3 Posts)
• Works Maintenance Unit Eastern Cape, Port Elizabeth — Ref No: LOGDIV/01/40/25/F22
• Works Maintenance Unit KwaZulu-Natal, Durban — Ref No: LOGDIV/01/40/25/G23
• Works Maintenance Unit Limpopo, Polokwane — Ref No: LOGDIV/01/40/25/H24
• Works Maintenance Unit Mpumalanga, Nelspruit — Ref No: LOGDIV/01/40/25/I25
• Works Maintenance Unit Northern Cape, Diskobolos, Kimberley — Ref No: LOGDIV/01/40/25/J26
• Works Maintenance Unit North West, Potchefstroom — Ref No: LOGDIV/01/40/25/K27
• Works Maintenance Unit Western Cape, Cape Town — Ref No: LOGDIV/01/40/25/L28
• Works Training School, Atteridgeville — Ref No: LOGDIV/01/40/25/M29

---

Requirements:

• A Grade 12 Certificate (NQF Level 4) or equivalent qualification.
• No prior experience required.

Skills and Competencies:

• Bilingual with excellent verbal and written communication skills.
• Computer literacy with proficiency in all MS Office applications.
• Strong time management, organisational, and problem-solving skills.
• Good interpersonal and negotiation abilities.
• Professional telephone etiquette and attention to detail.
• Knowledge of financial and personnel administration.
• Ability to manage sensitive information with tact, discretion, and reliability.
• Analytical and innovative thinking skills with a focus on accuracy and efficiency.

---

Duties:

The successful candidates will be responsible for providing comprehensive secretarial and administrative support to the Director. Key responsibilities include:

• Managing the Director’s diary, scheduling meetings, and coordinating appointments.
• Handling telephone calls, correspondence, and inquiries efficiently.
• Preparing, typing, and formatting documents, memoranda, letters, and reports.
• Taking minutes during meetings and ensuring accurate record-keeping.
• Handling and safeguarding classified documents and files.
• Making travel and accommodation arrangements and processing related claims.
• Coordinating meeting logistics, including venue bookings, refreshments, and documentation preparation.
• Managing office supplies, photocopying, scanning, and email correspondence.
• Operating office equipment and maintaining updated knowledge of departmental policies and procedures.
• Coordinating logistics for visitors and liaising with internal staff and external stakeholders on behalf of the Director.
• Maintaining an efficient filing system and ensuring proper document flow and control.

This role requires a proactive, organised, and professional individual capable of managing multiple administrative tasks while maintaining confidentiality and accuracy in a dynamic environment.

---

Enquiries:
WO1 H. Tieties – Tel: (012) 402 2824
Ms M. Mathonsi – Tel: (012) 402 2619

Applications:
Department of Defence, Logistics Division,
228 Visagie Street, Peterson Bothongo House 2, Pretoria, 0001
OR Email: Logdivhrplan@dod.mil.za

Note:
The Department of Defence is committed to promoting representivity (race, gender, and disability) in line with its Employment Equity Plan. Candidates whose appointment will contribute to these objectives are encouraged to apply.