X6 Admin Clerks :PROVINCIAL ADMINISTRATION KZN
HUMAN RESOURCE CLERK (PRODUCTION): BENEFITS SECTION (REF NO: DOT 444/2025)
Job Summary and Application Details
| Detail | Value |
| Post Title | Human Resource Clerk (Production): Benefits Section |
| Reference No. | DOT 444/2025 |
| Directorate | Human Resource Administration |
| Salary | R228 321 per annum (Level 05) |
| Centre | Inkosi Mhlabunzima Maphumulo House, Pietermaritzburg |
| Enquiries | Ms F Mwelase (033) 355 8742 |
| Application Contact | Mr B Hornsby |
Requirements and Competencies
| Category | Detail |
| Minimum Qualification | Senior Certificate / National Certificate (Vocational) NQF Level 4 |
| Required Licence | Valid driver’s licence (minimum Code B) |
| Key Knowledge | HR Management policies, procedures, practices, prescripts; Computer-based HR Information systems (e.g., PERSAL); Ability to keep and maintain acts/regulations. |
| Key Skills | Computer literacy (MS Word, MS Excel, E-mail); Interpretation and application of policy/regulations; Problem solving; Good communication (verbal and written). |
| Personal Attributes | Honest, reliable, innovative/creative, ability to work under pressure, ability to work individually and in a team, confidentiality, good interpersonal relations, trustworthy, loyal, friendly disposition, efficient, responsible. |
Duties
| Area | Tasks |
| Benefits & Leave | Provide general benefits services to head office staff. Administer all types of Leave and Incapacity leave applications. |
| Performance Management | Provide Administration support for Employee Performance Management and Development System for Head Office staff (Salary level 1-10). |
| Remuneration & Rank | Process all rank and salary related matters. |
| Record Keeping | Maintain database, ensure safekeeping of documents, and filing of all related documents for Head Office staff. |
2. 📋 ADMINISTRATIVE CLERK (PRODUCTION): COMMUNITY OUTREACH SERVICES (REF NO: DOT 445/2025)
Job Summary and Application Details
| Detail | Value |
| Post Title | Administrative Clerk (Production): Community Outreach Services |
| Reference No. | DOT 445/2025 |
| Directorate | Road Safety |
| Salary | R228 321 per annum (Level 05) |
| Centre | Inkosi Mhlabunzima Maphumulo House, Pietermaritzburg |
| Enquiries | Ms T Hadebe (033) 355 8782 |
| Application Contact | Mr B Hornsby |
Requirements and Competencies
| Category | Detail |
| Minimum Qualification | Senior Certificate / National Certificate (Vocational) NQF Level 4 |
| Key Skills | Job knowledge, Communication skills (verbal and written), Good interpersonal relation skills, Flexibility, Teamwork, Computer literacy, Planning and organizing skills, Language skills. |
| Personal Attributes | Trustworthy, loyal, friendly, courteous, responsible, accurate, conscientious, diplomatic, integrity, self-disciplined, self-motivated, professionalism, confidentiality, accuracy, innovative thinker, teamwork orientated, able to work independently, interested in development, committed to service delivery excellence and organizational goals, compliance with performance agreements. |
Duties
| Area | Tasks |
| General Clerical | Render general clerical support services. |
| Supply Chain Support | Provide supply chain clerical support services within the component. |
| Personnel Admin | Provide personnel administration clerical support services within the component. |
| Financial Admin | Provide financial administration support services in the component. |
3. 📋 SENIOR STORES CLERK (REF NO: DOT 446/2025)
Job Summary and Application Details
| Detail | Value |
| Post Title | Senior Stores Clerk |
| Reference No. | DOT 446/2025 |
| Directorate | N/A |
| Salary | R228 321 per annum (Level 05) |
| Centre | Area Office, Nongoma |
| Enquiries | Ms NG Nxumalo (035) 879 8120 |
| Application Contact | Mr B Hornsby |
Requirements and Competencies
| Category | Detail |
| Minimum Qualification | Senior Certificate / National Certificate (Vocational) NQF Level 4 |
| Key Knowledge | Assets and Inventory control (ordering, issuing, stock takes, reconciliation); Tenders/contracts procedures for stores; Procurement procedures; Public Sector Legislation/policies; Departmental reporting structures; Computerized stores systems; Stores policies/procedures; Asset management/BOS procedures; Losses/thefts procedures; Occupational Health and Safety Act. |
| Key Skills | Ability to interpret and apply legislation/policy/contracts; Problem solving; Interpersonal skills; Numeracy skills; Analytical and Innovative thinking skills; Planning and organising skills; Good communication (verbal & written); Computer Literacy; Ability to learn, understand and apply; Ability to perform in team. |
| Personal Attributes | Honest, loyal, reliable, accurate, open, transparent, punctual, comply with code of conduct, self-disciplined, responsible, receptive to ideas, good interpersonal relations, conscientious, dedicated, committed to organisational objectives, able to work in a team and/or under pressure. |
Duties
| Area | Tasks |
| Stock Management | Receive and distribute store items and/or fuel. Procure store items for office and ensure sufficient store holdings. |
| Record Keeping | Ensure effective record keeping of store items and monthly stock takings. |
| Disposal & Compliance | Dispose effectively of redundant, broken and outdated stores. Attend audit queries and inspections. |
4. 📋 SUPPLY CHAIN CLERK (PRODUCTION) (REF NO: DOT 447/2025)
Job Summary and Application Details
| Detail | Value |
| Post Title | Supply Chain Clerk (Production) (X2 Posts) |
| Reference No. | DOT 447/2025 |
| Directorate | N/A |
| Salary | R228 321 per annum (Level 05) |
| Centre | Regional Office, Empangeni |
| Enquiries | Ms ZS Ngobese (035) 787 1442 |
| Application Contact | Mr B Hornsby |
Requirements and Competencies
| Category | Detail |
| Minimum Qualification | Senior Certificate / National Certificate (Vocational) NQF Level 4 |
| Key Knowledge | Basic Supply Chain duties/practices; Legislative framework governing the Public Service; Work procedures; Public Finance Management Act (PFMA); Asset Management; Loss Control; HARDCAT; LOCO and BAS. |
| Key Skills | Data capturing; Computer operation; Collecting statistics; Computer Literacy; Computerised financial systems decision-making; Communication (verbal and written); Interpersonal relations; Listening; Numeric skills; Presentation skills; Problem solving; Strong analytical skills; Time management; Word processing and spreadsheet skills. |
| Personal Attributes | Integrity, honest, reliable, innovative, creative, trustworthy, loyal, friendly, efficient, responsible; Ability to work under pressure, maintain confidentiality, work individually and part of a team. |
Duties
| Area | Tasks |
| Asset Management | Render asset management clerical support. |
| Demand & Acquisition | Render demand and acquisition clerical support. |
| Logistical Support | Render logistical support services. |
| SCM Admin | Provide SCM Administration support in the component. |
5. 📋 ADMINISTRATIVE CLERK (PRODUCTION): STORES (REF NO: DOT 448/2025)
Job Summary and Application Details
| Detail | Value |
| Post Title | Administrative Clerk (Production): Stores (Procurement & Provisioning) |
| Reference No. | DOT 448/2025 |
| Directorate | N/A |
| Salary | R228 321 per annum (Level 05) |
| Centre | Cost Centre, Pietermaritzburg |
| Enquiries | Ms C Dlamini (033) 392 6600 |
| Application Contact | Mr B Hornsby |
Requirements and Competencies
| Category | Detail |
| Minimum Qualification | Senior Certificate / National Certificate (Vocational) NQF Level 4 |
| Required Licence | Valid driver’s licence (minimum code B) |
| Key Knowledge | Basic stores duties, procurement procedures, practices; Legislative framework governing Public Service; Work procedures. |
| Key Skills | Ability to collect statistics and capture data; Computer skills; Planning and organizing skills; Good verbal and written communication skills; Ability to perform in a team. |
| Personal Attributes | Committed to organizational objectives/projects/programmes; Receptive to ideas; Comply with Code of Conduct; Punctual, accurate, honest, responsible, loyal, conscientious; Able to work in a team; Perform well under pressure; Neat and tidy. |
Duties
| Area | Tasks |
| Stock Control | Control stock in the stores to ensure sufficient stock holdings in accordance with computerized stores system and Practice Notes requirements. |
| Record Keeping & Disposal | Ensure effective stock record keeping. Dispose of redundant, broken, outdated stores items. |
| Tool Management | Control and maintaining of Zibambele and Vukuzakhe tools. |
| Supervision | Supervise store assistant person |
Application Submission Methods & Deadlines
| Method | Address / Location | Deadline |
| Post | The Acting Director-General, KwaZulu-Natal Office of the Premier, Private Bag X9037, Pietermaritzburg, 3200 | N/A |
| Hand Delivery | The Acting Chief Director: Corporate Services, 1st Floor, Invesco Centre, 16 Chatterton Road, Pietermaritzburg, 3201 | 12 December 2025 at 16:15 (Walk-in) |
| Specified email address for each position (as a single PDF, max 15MB) | N/A | |
| Online | KZN e-Recruitment system (if applicable) | 12 December 2025 at 23:59 (Online) |
| Note | Applicants must choose and utilize only one submission method. Ensuring timely arrival is the applicant’s sole responsibility. | N/A |
📝 Required Application Documents
| Stage | Document Required | Key Notes |
| Initial Application | Recent Z83 Form (dated 01 Jan 2021) & Detailed Curriculum Vitae (CV) only. | The Z83 must be fully completed, signed, dated, initialled, accurate, and legible. CV must include at least three (3) references with contact details. |
| Shortlisted Candidates | Certified copies of qualifications and other relevant documents. | Documents required only on or before the day of the interview. |
| Foreign Qualifications | Evaluation certificate from SAQA (South African Qualification Authority). | Must be provided if submitting foreign qualifications. |
| Failure to comply | Providing inaccurate or incomplete information, or submitting after the deadline, will result in disqualification. | Shortlisting criteria will depend on the proficiency of the applications received. |
🔍 Selection Process and Important Notes
| Process Step | Detail | Note / Requirement |
| Shortlisting | Based on minimum inherent requirements and proficiency of applications. | If no interview invitation is received within three (3) months, consider the application unsuccessful. |
| Assessment | Shortlisted candidates will undergo a practical exercise and an oral interview. | SMS candidates must undertake two pre-entry assessments: a practical suitability exercise and an integrity (ethical conduct) assessment. |
| Suitability Checks | Personnel Suitability Checks (PSC) will be conducted. | Includes security screening, vetting, verification of qualifications, criminal records, and financial records. Candidates must provide consent (POPI Act). |
| General | The Department reserves the right not to fill the advertised post. | Written notice is required if an applicant wishes to withdraw their application. |